Bids and Requests for Proposals

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Bartlett offers outside vendors and organizations a number of opportunities to do business with the Village. Below is a list of current bids/RFPs.

Design-Build Earth Retention System for PD Facility

  • Department:Administration, Police Department
  • RFP Number:17-05-01
  • Start Date:05/04/2017
  • Close Date:05/26/2017

NOTICE OF COMBINED REQUEST FOR QUALIFICATIONS AND REQUEST FOR PROPOSALS FOR DESIGN-BUILD INSTALLATION OF EARTH RETENTION SYSTEM FOR NEW BARTLETT POLICE FACILITY

Update - Please note that a third addendum to this RFQ RFP was posted on May 23, 2017. Please see the link below.

Notice is hereby given that the Village of Bartlett, an Illinois municipal corporation of Cook, DuPage and Kane Counties, Illinois, is requesting statements of qualifications, performance data and proposals from firms to provide design-build installation of an earth retention system in connection with the phased demolition of the existing police station and phased construction of a new police facility (“Statements of Qualifications” or “SOQ”).

The SOQ and Proposal must be submitted in accordance with the Combined Request for Qualifications and Request for Proposals for Design-Build Installation of an Earth Retention System in Connection With New Phased Bartlett Police Facility Project (the “RFQ/RFP”), copies of which may be obtained from the Village Clerk, Lorna Giless, in the Administration Department of the Bartlett Municipal Building, 228 South Main Street, Bartlett, Illinois, or may be downloaded using the link below:

Earth Retention System RFQ RFP documents
Earth Retention System RFQ RFP - additional high-quality drawings, schematics & plans

Earth Retention System RFQ RFP addenda 1
Earth Retention System RFQ RFP addenda 2 - complete
Earth Retention System RFQ RFP addenda 3

Any questions should be directed to Deputy Chief Geoff Pretkelis, 630-837-0846.

Statements of Qualifications and Proposals must be received by the Village on or before 3:00 p.m. on Friday, May 26 2017, at the Village of Bartlett Municipal Building, 228 South Main Street, Bartlett, Illinois, 60103 (the “Bartlett Municipal Building”), addressed to the attention of the Village Clerk, or may be submitted electronically in .PDF format and e-mailed to gpretkelis@vbartlett.org (provided it is under 10MB).

A Selection Committee of the Village will make evaluations of the qualifications of design-build earth retention installation contractor firms based on evaluations of the written SOQ submittals and applying the criteria set forth in the RFQ/RFP, and the proposal of technical and pricing information in accordance with the Request for Proposals (RFP); Phase II of the Combined RFQ/RFP.

The Selection Committee will rank the firms that submitted a Proposal utilizing the Evaluation Criteria for Proposals set forth in the RFQ/RFP to determine the firm it finds to be the “best value."

The Village Administrator will then direct the Village Attorney to attempt to negotiate a contract with the firm ranked highest as the “best overall value”. If the Village Attorney is not able to negotiate a contract with the firm which is preferred as the “best overall value”, negotiations with that firm shall be terminated and negotiations shall begin with the firm which is ranked next “best overall value."

Postmarks after the respective due date(s) and late electronic submittals will not be considered. Facsimiles will not be accepted. There will be no formal opening of the SOQ and Proposals. The Village will not be responsible for errors or omissions occurring in the transmission or downloading of the RFQ/RFP document from the Village website, or in the transmission or downloading of any SOQ and Proposal.

The Village reserves the right to waive minor irregularities and nonconformities in any SOQ and Proposal when it is in the best interest of the Village, and reserves the right to request more information and/or clarification from parties that submit an SOQ and a Proposal.

Any contract for design-build installation of an earth retention system with the selected contractor shall be subject to approval by the Village of Bartlett corporate authorities in its sole and absolute discretion.

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